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Going for a marquee makes good sense when you don’t want to compromise on space, look and feel, noise and more. Marquee tents can be used in any location, which is an added bonus. Here in this post, I’m going to share some very useful insights about marquee tent hire.

1. Why you should opt for a marquee tent
Different people opt for marquee tents for different reasons. Marquee tents provide a unique feel and ambience that you don’t get in hotels. If you’re having a wedding party, marquee tents can give a very romantic and intimate feeling, and in corporate events, they can be decorated in a professional manner. The flexibility to deck out a venue as per your requirement is what makes a marquee so special. It has a lot of customisation options. And most importantly, marquees are more affordable than hotels.

2. How much tent do you need?
This is one of the basic questions that comes to mind when you decide to go for a marquee tent. You can’t estimate the price if you don’t properly estimate the size you require. Most companies have a large variety of tent sizes for different needs. Fortunately, a basic advantage of using a marquee tent is it can create a space for you.

Marquee tent rental companies often carry tents of all sizes’. You can choose tents ranging from 500 square feet to 7000 square feet for a wide range of needs. The tent size can be calculated through simple math; mainly, you need to consider the following three things:

# Guest count
The number of guests is the single most important factor that helps you decide the size of your marquee tent. In general, a space of 10X10 square feet is required for 7-8 guests. So, if you have 200 guests, you’ll require 200/8=25 round tables, which is equal to 25 *100= 2500 square feet.

# Party venue
If you are arranging a bridal party, you should consider the number of people who will be sitting in the room. Usually, 600 square feet worth space is required for a 25-people bridal party.

# Buffet
You need a minimum 12’*12’ area for arranging eight buffet tables, including the space for a buffet line. However, you can take a proper estimate of the space after having discussions with your caterer. In addition, you should factor in some extra space for other requirements as well. In general, a space of 400-500 square feet will be sufficient for 200 people.

3. How to hire a reputable marquee tent company
Choosing a reputable marquee tent provider is as difficult as finding any other professional. There are always only a few quality service providers in any area. However, you need to observe certain things to find a good one. If a vendor is not answering your queries or not picking the phone, be wary of them.

If they are not providing a written quote, simply discard them. The cost should include everything, from break-down of items, delivery, and upfront payment to taxes. If they refuse to provide a free quote, just move on to other vendors.

A good vendor will always be willing to visit your site at a nominal fee. Stay away from those vendors who charge a large fee, which is also non-refundable. Furthermore, they must have a clear cancellation policy. And, most importantly, check the quality of the tent. Ensure the tents are not shabby and are ideal wedding tents.

4. What type of marquee tent you should choose
Marquees are certainly much more convenient, affordable, and versatile. They are a hassle-free solution to space constraint. However, choosing the right type of marquee is not that easy. To make the right decision, it’s important to know about them a bit.

The different types of marquees available in the market are as follows:

Framed marquee
Framed marquees are supported by an external frame without any internal supporting structure, which gives a clear view of the area and offers huge open space to your guests. Also, you can enjoy the freedom to choose the desired layout. However, the price of a framed tent is always on the higher side.

Trapeze marquees
These marquees are the best if you want to impress your guests and make a very definitive statement. They are erected with the help of tension rods, which gives them a stylish and innovative appearance.

Traditional marquees
They can be distinguished by their rope and pole construction. If you are looking for a vintage choice for your party, they can be a suitable option.

Summing up…
The choice of a particular marquee depends on your requirements and your preferences. The marquees you choose should also reflect the type of event or party you’re organising and give the right kind of vibe.

Hopefully, these points will dispel many doubts related to marquee tents if you have no prior experience about them. If you want more information on marquees for your event just get in touch with Schupepe Tents, we are the experts in marquee and tent hire.

The post 4 Important Things You Must Consider While Choosing a Marquee appeared first on Schupepe.

The following 5 tips will make your task easier:

1. Choose the Right Style
First of all, think about the style of the marquee that you desire to have. Know whether it is going to be traditional or modern or whether you would like to go for giant tipis or yurts. Before choosing the right style, keep in mind that traditional marquees cannot be arranged on a hard surface such as a courtyard.

Apart from this, you need to work out a few things: Do you want windows or doors open on one side? What kind of tables do you want — round or square? Answers to these questions will affect your choice of marquee style.

In case you’re just looking for a contemporary style, Capri marquees can be the right choice for you. They are popular for drinks tents and are especially suitable for summer wedding parties. They’re classy, solid and versatile that creates an amazing atmosphere. Contemporary tents have inner poles and their tops are curved, which gives them a timeless and elegant look.

If you love modern styles, go for a frame marquee. These tents have rectangular shapes and they don’t require inner poles for support. An aluminum skeleton structure holds them up. Many couples tend to prefer circus tents because of their high ceilings. People love their signature stripes, which add warmth to a wedding theme. Circus tents come with many inner poles; so, you should go for them only if you have planned out your space properly.

2. Think about the design
After style, it’s design and décor that add to the overall effect. When it comes to marquees, the devil lies in the detail. If you want a feel of luxury, use marquees that have linings. To enhance this effect, you can chose linings with prints.

3. Decide on the decor
Many couples seem to have a thing for long banqueting tables. Rounded tables are going out of fashion. These tables can be easily dressed and you don’t require a traditional seating plan.

4. Focus on lighting
Lighting is another area that should be taken care of properly. A better course of action would be to consult the lighting specialists of a marquee company who would offer practical advice. You also need to allow lighting for parking and pathways.

5. Don’t Ignore Ceilings
The most interesting aspect of a marquee is that you have a lot of scope for playing with its height. You can try out hanging lanterns, chandeliers or bunting. If you’re looking for a more intimate choice, opt for draping. You can also think about some more creative ideas to play with the height of ceilings in order to create a dramatic impact.

Last Words
Hope you enjoyed these tips. Marquees offer a lot of flexibility and if you let your creative juices flow properly, you can come up with many innovative ideas for your marquee wedding party.

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1. Consider your choices properly
If your requirement involves a room in a field, a marquee is what will suit you the most. Marquees are classic, solid, versatile, and opulent and can be stripped back. They work fine irrespective of whether you are looking for string lights or chandeliers. A marquee offers a large degree of flexibility as it doesn’t have too many poles in the centre.

2. Number of guests
This is a given; still, people fail to consider the number of guests that are going to be in their party. Consequently, the size of the tent they choose may prove to be inadequate in accommodating everyone comfortably, or it may be too large and it may seem that a handful of people are sitting in a large hall, which will also look awkward.

3. Climate
This is another factor, which is surprisingly overlooked by people when it comes to choosing a marquee for outdoor parties. You need to consider both the average climatic and the temporary weather condition in your area and choose the right type of fabric accordingly. Decide whether you need a cold weather marquee or one for warm conditions. Such details will help you make better arrangements.

4. Extra space
The thought of extra space should be on your mind based on the type of event you’re hosting. For example, if a party requires a lot of tables and chairs, you may need a bit of extra space. This factor needs to be considered while zeroing in on the size of a marquee.

5. Quality of the fabric
Ensure that the fabric of the tent is of high quality and durable so that it doesn’t sustain scratches too easily.

6. Make an informed choice
This is again something that people don’t seem to care much about at all and can end up having a disappointing experience because of it. Marquees come in different varieties, offering a lot of flexibility based on your theme. You can choose a traditional marquee, stretch tent, modular pods or any other variant as per your requirement. Ask yourself whether you’re looking for a traditional option or a modern one.

Conclusion
Marquees are like a blank canvas, but when you choose them for a party, it is important to think of the vibe and the overall atmosphere you want to create, and the requirements you have. Whether you’re organising a band party, private party or want to erect a unique wedding venue, marquees make for the most versatile, flexible and beautiful choice for every occasion.

The post How to Choose the Right Marquee for Your Outdoor Party appeared first on Schupepe.

There are many aspects of planning a successful party such as timing, location, budget, number of guests etc. The decision should be weighed in terms of how flexible your choice is on different parameters. Hiring a marquee provides a lot of flexibility in terms of design and size, lighting, space, and, of course, location. You can arrange it in your small garden or in an open field; the options are limitless.Marquees over hotels, here are the reasons:

1. Flexible Design
Hiring a marquee for a wedding party has a clear advantage. It offers immense flexibility in terms of design. You can have larger clear span marquees with small Pagoda style marquees alongside for a bar or a dance floor. You can change everything, right from carpet designs to interior decoration. You can also add your own style and character, which is difficult to implement in hotels.

2. Advantage of Merging With Surroundings
Hiring a marquee enables you to merge with preferred surroundings. If you like a particular view, you will be able to make the most of it. Frame marquees are good for such occasions as they come with clear window walls and roofs. Your guests will have a fantastic view of the natural surroundings around them, even when they are inside the marquee.

3. No Restrictions on Number of Guests
Hotels have strict limitations on the number of guests because of their fixed size. That is not the case with marquee parties. You can make last minute changes to accommodate more guests. A marquee is like a flexible room, which can easily be expanded in size in order to make it a perfect fit for your celebration.4. Budget-Friendly
Managing a wedding party in a hotel is quite an expensive affair. Marquee weddings, on the other hand, fall within your budget. You have a wide range of options in everything, right from decor, caterers, menu to bar — you can really choose suppliers as per your pocket.

5. Ample Room for Creativity
Marquee wedding parties can be ideal if you want to do your own thing, which is a far cry from the traditional stuff. You can select a modern or a classic style, a vintage or a beach theme and the list goes on and on.

Summing Up…
By now, you should have some clarity about which of the two options is a better choice for a wedding party. There is no denying the fact that the kind of experience you get in marquee wedding parties is completely different from the one that you get to see in hotels or banquet halls. So, if a perfect setting for your events is what you are looking for, consider hiring a marquee wedding company.

The post Marquee or Hotel? What You Should Choose For Your Wedding Party appeared first on Schupepe.

1. In ancient Rome, wedding guests traditionally broke a loaf of bread over the bride’s head as it was supposed to bring her good fortune when it came to fertility. This evolved into the wedding cake getting smashed in her face.
2. It was once believed that your ring finger (the fourth finger of the left hand) contained a vein that led directly to the heart.
3. The phrase tying the knot came to be because several cultures around the world – Hindu, Celtic and Egyptian – to name a few – actually tied the hands of the bride and groom together to signify their commitment to each other.
4. Wedding veils were worn in ancient Greece and Rome because it was supposed to protect the bride from evil spirits.
5. Apparently the bride was especially susceptible to evil spirits. She was traditionally carried across the threshold so that her groom could protect her from those pesky demons which the groom is inexplicably immune to.
6. Even the bridesmaids were recruited to protect the bride from these pesky devils by wearing matching gowns in order to confuse the demons and bring good fortune to the marriage. To be fair, the groomsmen dressed in similar attire – but this was not to confuse the spirits but to thwart jealous suitors that may attempt to high-jack the bride.
7. The bridal bouquet was originally made up of bunches of garlic, grains, and herbs to drive off Beezlebub and his minions.
8. Shoes tied to the car bumper evolved from the bride’s father giving the groom the bride’s shoes before the ceremony to prevent her from running away and to symbolize that the father was now handing over the possession of his daughter to his son-in-law.
9. The best man’s job was not to guard the ring but to guard the future bride (who was often captured due to a lack of available women in the groom’s clan or tribe) – just in case her family tried to come steal her back during the ceremony.
10. One of the oldest surviving customs still practiced during wedding ceremonies – is the tossing of the garter. This custom came about because witnesses were required to make sure that the marriage was consummated. They would come back and use the garter as proof that the deed was done.

While many of these wedding traditions have evolved to fit the times, the one factor that remains constant is that weddings certainly can stretch the budget. Schupepe Tents offers marquees and stretch tents to allow you to have your wedding anywhere, at any time you choose. This significantly reduces the cost of an expensive venue so that you can buy the cake, the veil, the rings, and extra shoes to tie to the bumper of your car!

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DO YOUR RESEARCH:
Find out when other golf tournaments are taking place in your area. If there are too many going on at the same you risk the chance of low attendance which will not bode well for your fundraising goals.

PICK THE RIGHT LOCATION:
Thankfully there are a multitude of beautiful courses to choose from in the Auckland area. You can pick from the list provided below or do some independent research to find a place that suits your needs.

PROVIDE SHELTER, BEVERAGES & FOOD:
Keeping your participants happy is paramount to any successful fundraising event. This is also a great opportunity to promote your company by using branded tents or marquees – spreading them out along the golf course for the participant’s convenience.

PRIZES & RAFFLES:
On-course contests are great for entertainment and also a way to increase funds for your charity.

SET LIMITS:
It is important to set a time limit and to not overbook. Most tournaments will have a cut off of approximately 128 players so that foursomes are not doubled up on par threes.

PROVIDE GIFT BAGS:
Make sure everyone feels like a winner! Include information about the charity that you are representing, so that people are reminded of the good cause.

Obviously, there is a lot more planning and organisation involved in pulling off a successful charity golf tournament event. Listed above are just a few pointers to help keep you on par. Here is a list of some of the more popular golf courses in the Auckland Area.

HOWICK GOLF CLUB.
Situated on the Bucklands Beach Peninsular at Musick
Point, this top Auckland golf club has magnificent views
of the Hauraki Gulf from everywhere on the course.

CHAMBERLAIN PARK.
Owned by the Auckland City Council, Chamberlain Park
is a public course near Western Springs and Auckland
Zoo.

FORMOSA GOLF RESORT.
The venue for the 1998 New Zealand open, Formosa is
also listed in ‘The Finest Golf Clubs of the World’.

THE GRANGE GOLF CLUB.
One of New Zealand’s best courses, the Grange Golf
Club is situated in the Auckland suburbs of Manukau
City.

GULF HARBOUR.
This cliff top course located on the Whangaparaoa
Peninsula was created by Robert Trent Jones ll,
considered to be the world’s finest course design.

TITIRANGI GOLF CLUB.
Just 20 minutes from downtown Auckland, New
Zealand, Titirangi is consistently rated in New Zealand’s
top five courses.

Regardless of where you choose to pitch your tent or marquee, Schupepe Tents has you covered. We have interior hire options, which equates to hitting a hole in one! No need to contract out to several different vendors. Contact us today for a quote.

The post PITCH YOUR TENT OR MARQUEE ON THE GREEN: THE FUN FAIRWAY TO FUNDRAISING appeared first on Schupepe.

It is no secret that new technology, specifically anything having to do with the internet, has been driving new marketing strategies these past few years. However, one thing that all marketers agree upon is that live events and experiences continue to be one of the most effective marketing strategies for long-term brand awareness and consumer engagement. In fact, as more people turn toward their mobiles or computers to interact with others, it seems that as a whole, society is craving authentic, live experiences.

Live Events Continuously Rank as One of the Most Effective Marketing Techniques in ANY Marketing Campaign

While there are not a lot of hard statistics to be found concerning New Zealand, specifically – US statistics (Forrester Research) reveal that tradeshows and live events rank as the second most effective marketing technique (the first being a company’s website) for both B2B and B2C campaigns. In fact, 25% of marketing budgets are solely dedicated to in-person events.

Events allow you to engage existing and prospective clientele, generate leads, as well as build and promote your brand. Essentially you are fast-tracking the sales process by creating significant face time with your target audience. So how do you ensure that your brand stands out amongst the competition? Schupepe has you covered. Schupepe marquees are not only durable and flexible- they are also completely weather-proof and absolutely eye-catching.

See below for a list of live events that Schupepe’s corporate clients will be covering this year.

The Basics: Pop Up Tents vs Semi-Permanent Custom Fit Tents

The majority of businesses will choose semi-permanent marquees over pop-up tents – not just because of their aesthetic appeal but because of their durability and the over-all protection that they offer the public – from the elements as well as practical safety issues. While pop-up tents are easily assembled, they do not suit commercial purposes due to the fact that larger crowds require safer, sturdier structures.

Handy Infographic:

What Size Will I Require:

Unfortunately, there is no one-size-fits-all solution. There are a lot of variables involved when deciding the size of tent you will require. Listed below are some guidelines for specific events:

Formal dining: If you are going to use round tables – allow 12 sq ft per person. Rectangular tables will require 10 sq ft per person.

Seminars, lectures, or events – that require auditorium-style seating -should allow for up to 6 sq ft per chair (more if a lot of movement is needed)

Entertainment equipment (DJ’s/Bands/Theatrical/Dance) – basically anything that requires stages, dance floors, or bulky audio-visual/sound equipment – will require more exact measurements

Please note that Schupepe offers Interior Hire Options, Truss Structures and Theatre Flats

Sturdy Material – a Worthy Investment

FreeformFlexⓇ Fabric is the best in the industry!

Our FreeformFlexⓇ is the first of its kind and has set the standard in the rental industry for semi-permanent custom fits. It is completely weather-proof (water-proof and UV Resistant) and compliant with New Zealand’s fire and safety standards (AS/NZS 1530.2 1993, AS/NZS 1530.3 1999).

Other features include:

Completely Waterproof!

Our fabric has machine welded seams & joins making them 100% watertight
The seam tape actually melts into the top coating
The patches are welded – not sewn – so there are no needle holes

Perfect Stretch

Ability to enhance the existing architecture of any building
Instantly turn dead zones into viable, spacious venues
Can be installed/rigged quickly
The material can be created into practically any shape or form
Boasts a 3.5 ton bursting point but retracts back instantly to its original shape
Poles can be positioned and repositioned repeatedly
Innovative Fascia Guttering System which allows tents to be rigged off existing architectural features or existing walls

Elastic Polymer Coating

Able to withstand long periods out in the elements without deteriorating
Unparalleled ROI in comparison to the competition

Easily Repaired

Repairs can be made without damaging its waterproofing capabilities
A patch can be applied with heat to the elastic polymer coating with ease

High Tenacity Substrate

Easily branded
Schupepe even offers 3-D Animation so that you can visualise the effect

Machine Washable

It can also be instantly cleaned onsite
Will need a high-pressure hose & soft detergents

Polymer is Chemically Treated for Longevity

UV Stabilizers protect your guests and the tent itself
Teflon-treated/ Mould Inhibitors\
Anti-microbial treatment

Extremely Stable

When rigged properly our tents are less likely to:
Billow, lift, or flap in the wind

Range of Colours

Available in a range of monotones or two-tones
White underside with any colour you choose on the top

The Frames

We use commercial grade aluminum, wooden or stainless steel poles
Our “King Pole Jack” allows our riggers to jack up the tent for the perfect amount of tension before inserting the poles
Our aluminum pole connectors have been designed to ensure that the structure does not move once the poles are joined
Easily disassembled (complete with heavy-duty bag for transport) – allowing 2m and 1.5m lengths to be stored and hauled from point A to point B

TAILORED BRANDING SOLUTIONS

Venue owners, event management companies, and corporate sponsors may find that it is more cost-effective to purchase a branded tent from Schupepe if they host numerous events during the year. Your company’s logo can be digitally printed onto the canvas and we offer tailored branding solutions within the tent as well. If you would like to try a temporary branding solution – we offer the use of decals as well. You can use your branded marquee at charity events/fundraisers, expos, marathons, festivals, – basically any type of outdoor promotional event! Many of our clients have found that it is more cost-effective to purchase a branded tent, rather than hire a marquee several times throughout the year.

Eliminate The Guess-Work With 3-D Animation

Schupepe offers its corporate and event management clients a specialised 3-D animation service. Once we have completed our free on-site inspection, we can provide you with a detailed 3-D animation of exactly how a Schupepe marquee will look at your outdoor venue. There will be no doubt as to how impressive a stunning Schupepe canopy will be in any given space. Cost will be determined based on the complexity of the structure and the requirements of the interior. You can browse through our gallery to get a sense of how our 3-D animation service works.

Can’t Spare the Staff or the Space? Is Time of the Essence?

Schupepe Offers Managed Agreements!

Spend your time promoting your event and leave the maintenance and installation of the tent itself to the experts. We offer our clients a contract that ensures that we will look after your tent and install it when required.

What specifically does the Managed Agreement entail?

Set Fees
Tents will be cleaned & maintained
We will deliver it to site
Our expert rigging crew will install it
We will provide all necessary accessories such as poles, rope & pole caps, and baseplates
We will retrieve the tent from the site
Our expert rigging crew will take it down & pack it away
It will be stored safely at our warehouse

Additional Information!

TRUSS RIGS

A truss rig is basically a framework generally consisting of posts, struts, and rafters that support a roof, or other structure. These types of rigs are ideal for multi-day events such as festivals or corporate branded events. Our truss is able to withstand bulky, heavy equipment, larger lighting structures, and any type of signage or branding that you want to display. Our semi-permanent custom-made tents can not only handle four seasons in one day, but it can also withstand a substantial amount of foot traffic.

Interior Options

Schupepe is basically your one stop shop for outdoor events. We provide furniture, lighting, heating, flooring (this include dance floors!), and can provide additional smaller tents if your catering service requires a separate space. We understand that value of time and we do our best to make sure our client’s have everything they need to make their corporate event a success.

LIVE EVENTS WHERE YOUR CORPORATE TENT COULD MAKE YOUR BRAND A HOUSEHOLD NAME:

BRING IN THE NEW YEAR WITH SOME NEW CLIENTELE

Northern Bass New Year’s Fest

In Auckland’s popular summer town, Mangawhai, Northern Bass is three days and nights of bringing in the New Year with a bang! Big name musicians, DJs and producers gather together to bring crowds internationally acclaimed bass music. In its fifth year and still going strong, it is the perfect place to set up your branded tent.

Prana Fest

This 4-day grass-roots, New Year’s festival is located at the end of Ohui Beach on New Zealand’s beautiful Coromandel Peninsula. This is a sponsorship-free event but if your organisation believes in ethical selling practices and minimising global footprints, it would be a perfect place to make your brand a well-known name. This is not your normal, mainstream event, but it is perfect for those who like to step outside of the norm.

Highlife New Year’s Party

Based on the success of last year’s party, Highlife NYE will be returning to the stunning Stoneyridge Vineyard on the one and only Waiheke Island. This party is strictly for adults (a strictly enforced R22) and is complete with fireworks and world-renown dance music. This is an ideal venue to give your brand the buzz it needs.

Tairua Food and Wine Fest

This is a great opportunity to give back to the community and help to support Tairua’s school. This year it will be held on Saturday, January 9th from 9 am to 4 pm at Tairua school. Last year they were able to use the funds to build a new storage shed and this year the funding will go toward school sports supplies, classroom technology, library resources, and a long list of other items that the school so desperately needs. This is a great way to show that your company is community-minded and perfect for a branded tent.

AUCKLAND ANNIVERSARY WEEKEND COULD BE YOUR BRAND’S TIME TO SHINE

Auckland Seafood Festival

This year’s annual Auckland Seafood Festival will take place from January 29th to February 1st at Halsey Wharf, right in the heart of the city. This year there will be Friday and Saturday night sessions to add to the glorious four day event. Big crowds are always lured in by the decadent seafood, celebrity chef appearances, and live music. Place your branded tent in the thick of it all and your company is guaranteed to be noticed.

Seeport Festival

Ports of Auckland will be opening its gate to the public again for its annual celebration, the Seeport Festival. Held on Auckland Anniversary Weekend from 10 am to 6 pm on January 30 through to February 1st. There will be tours, live music, food, tours, and lots of family-friendly fun to be had. Allow your employees to put a face to the company name under a branded marquee next year.

The Pioneer

New Zealand’s very own unique event for mountain biking enthusiasts around the world allows riders to view some of the most remote parts of the South Island. The race starts in Christchurch and ends in NZ’s adventure capital, Queenstown. Bikers get to choose between a 7 -day, 3 -day, or 1-day course. Don’t miss your chance to sponsor some of New Zealand’s finest athletes starting January 30th and ending February 6th.

Splore

The Splore Festival will be returning again this year from February 19th to the 21st on the shores of Tapapakanga Park. There is always an eclectic line up of international and world class local musicians, an extraordinary visual arts display and a wide variety of unusual performances. Just 70 kms east of Auckland’s CBD, this festival is not one to be missed. Place your branded tent in the park and sit back and watch your popularity grow.

Auckland Arts Festival

This yearly event brings a full 19 days (March 2-20) of the world’s best dance, music, theatre, and circus to Auckland. It has everything from urban art to Opera, hilarious circus acts to emotional, high-drama theatre acts. If you want to impress your clients and VIPS – this is certainly the place to do it.

Contact us today and we will discuss your options. Purchasing a branded semi-permanent Schupepe tent will definitely expand your market without stretching your budget.

The post BRANDED TENTS FOR YOUR BUSINESS: EXPAND YOUR MARKET WITHOUT STRETCHING YOUR BUDGET appeared first on Schupepe.

13. Before you sign the contract, ensure that there are no hidden fees.
14. Book the entertainment, audio-visual, and photographer (if applicable)
15. Book the caterer (after asking for a menu tasting!) – confirm if they have their own wait staff, alcohol license, and determine if there will be a buffet or set menu.
16. Call for quotes for suppliers (i.e. furniture, glassware, linen) Please note that if you choose to hire a Schupepe marquee, we have interior hire options.
17. Hire a Master of Ceremonies and arrange guest speakers.
18. Organise Transportation.
19. Create an itinerary for the event.
20. Send out proper invitations by mail that coincide with your theme.

21. Include the following information on your invitations:

• Venue – with directions
• Date & Time
• Menu Options
• Cost (if Applicable)
• Confirm if partners are invited
• Dress Code/Theme of Party
• Event Itinerary
• Transportation (if provided)
• Parking Arrangements
• Accommodation Options
• RSVP Date
• If Gift is Required

22. Once you have chased everyone (as you will probably need to follow up with the RSVP’s) and you have a final guest list, you can create a table plan.
23. Send out the final itinerary to everyone involved – suppliers, vendors, entertainment, guest speakers, master of ceremonies.
24. Relax. Have a Great Time at Your Holiday Party!!!!!!

Contact Schupepe today for an onsite visit. We also have branded tents available for those corporate clients who would like to expand their market without stretching their budget!

The post The Ultimate Checklist on How to Plan an Epic Corporate Christmas Party [Part II] appeared first on Schupepe.

1.Will you require a committee or a party planner/ event manager?

2.Set the date as soon as possible as venues book up quickly around Christmas time, also make sure that it does not coincide with any other work-related events

3.Determine the budget as this will affect all other decisions.

4.Find out if the Christmas Party is just for employees or will spouses/significant others and clients be invited?

5.Create a guest list.

6.Send out a save the date email – this email could also serve as a way to ask for suggestions for possible themes, as well as finding out if there are any special dietary requirements.

7.Will guests be contributing to the ticket price?

8.Once you know the budget, determine the level of formality and the style/theme of your Corporate Christmas Event.

9.Allocate the following common costs into the budget:

• Venue Hire/ Marquee Hire
• Insurance/Deposit/ Bonds (if applicable)
• Invitations (including postage)
• Decorations (if outside remember furniture, etc)
• Entertainment (DJ/ Band/ Etc…)
• Food & Beverages
• Catering/ Wait & Bar Staff
• Lighting & Sound (if applicable)
• Emergency Fund for Unexpected Costs!

10. Start calling venues immediately for quotes and to confirm availability.
11. Ensure that the venue is easily accessible to guests and has accommodation nearby (if applicable)
12. You should ask the venue the following questions:

• What is available for you to use and what exactly do you need to hire?
• This includes furniture, wait staff, entertainment equipment, decorations, etc…
• Is cleaning included in the quote?
• Will they supply the alcohol and if not, do they have a proper license?
• If it is an outdoor party, is there a noise ordinance you need to be aware of?
• Is parking available and is it sufficient for your amount of guests?
• Ask to organise a site visit and take pictures so that you can visualise the area when you are planning your theme
• If you haven’t received all the RSVP’s yet, you can ask if the venue is willing to allow you to add guests at a later date

Part II to follow!

Contact Schupepe today to hire a marquee for your Corporate Christmas Party!

The post The Ultimate Checklist on How to Plan an Epic Corporate Christmas Party [Part I] appeared first on Schupepe.