At Schupepe Tents, we’ve had over 25 years of experience in the local events industry and we know what works and what doesn’t when it comes to planning and creating summer events in New Zealand; and we’ve used all that experience to find solutions for the things that haven’t worked so well – ending up with a product and service that pretty much covers any kind of event eventuality…

From dealing with unpredictable weather, to rigging our marquees as an extension of a complicated existing structure – or rigging them in some of the country’s most unusual locations; we’ll make make sure that you get the look you want and that every tiny detail of your event is taken care of – no matter what kind of event situation you throw at us!

At Schupepe Tents, we’re a team that offer a start-to-finish service – from rigging your chosen marquee and supplying and setting up the furniture, to rigging the lighting and constructing the flooring; we’ll make sure your event is completely covered – on every level.

Our flooring options alone cover:

– Basic flooring

– Raised dance-floors

– Band platforms

– Festival M/C platforms and stages

– Red carpeting

And if you need branding, we can do that too – both externally and within the tent, where logos and full colour images can be digitally printed onto decals or directly onto the canvas for effective brand exposure. And no matter what kind of budget you have to work with, we’ll make sure that we deliver a solution that will build your brand identity, maximise your brand exposure, and leave a long lasting impression.

So step into 2025 with style, and call Schupepe Tents when you need to plan and organise a public event, wedding or private party this year. And don’t hold back your imagination when it comes to deciding on your location – our riggers love a good challenge!

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Imagine a venue of your wildest dreams – and then let us use your imagination as our guide to make those dreams come true… because with our Freeform™ tents and marquees, absolutely anything is possible.

The unique 2-way stretch flexibility of the Freeform™ material used in our tents and marquees gives us the freedom to create your dream venue – anywhere, on any surface and in a variety of shapes – from cliff-tops to sandy beaches to the familiar comfort of your own back garden; up stairs, down stairs, on a grassy slope – or even on a roof top!

These remarkable tents and marquees, which can be erected free standing or as an extension of an existing building, were created bedouin-style, which makes for quick and efficient set-up, and gives them beautiful parabolic curves and a unique appearance.

You really are only limited by your own imagination – so let your imagination run wild, because our world class riggers just love it when they can get creative – have a look at some their work!

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Schupepe Tents is a company that prides itself on its ability to provide clients with versatile and flexible cover options for any outdoor event. Their Freeform™ stretch tents have proven to be an incredibly popular choice for events such as weddings, corporate events, and private parties.

Creative Solution for Covering the Bracu Pavilion Courtyard

Recently, Schupepe Tents was tasked with providing cover for a wedding reception at the Bracu Pavilion. This stunning location, nestled among the Bombay Hills and surrounded by the Simunovich Olive Estate’s 30,000 olive trees, provided a truly picturesque backdrop for the event. The client requested cover for the courtyard area to protect guests from the hot summer sun, which meant the Schupepe Tents team had to get creative with their approach.

After a site inspection, the team decided to rig the tent off the roof-line, using the olive trees as anchors. This approach allowed the tent to seamlessly extend the indoor/outdoor flow and provided guests with much-needed shade while also preserving the stunning views of the surrounding area.

Client Satisfaction and Future Events at Bracu Pavilion

We ended up with a resounding success, with the client thrilled with the outcome. The Bracu Pavilion proved to be an excellent location for Schupepe Tents, and it is likely that they will be providing cover for events at the venue in the future.

Flexibility, Durability, and Style

The versatility and flexibility of Schupepe Tents’ Freeform™ stretch tents are what set them apart from other event cover options. The tents can be adapted to fit any location or terrain, making them an excellent choice for outdoor events of all kinds. They are also incredibly durable and weather-resistant, meaning they can withstand even the harshest of weather conditions.

Furthermore, the tents are incredibly stylish and can be customized to fit any theme or aesthetic. Whether you’re looking for a sleek and modern design or something more rustic and natural, Schupepe Tents can provide a cover option that fits your vision perfectly.

Conclusion

In conclusion, Schupepe Tents’ Freeform™ stretch tents are an excellent choice for anyone looking to host an outdoor event. They are the ideal choice for events of all sizes thanks to their adaptability, flexibility, and durability, and because they can be tailored to suit any aesthetic, they will look beautiful wherever they are used. So, if you’re planning an outdoor event, consider Schupepe Tents for your event cover needs.

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Going for a marquee makes good sense when you don’t want to compromise on space, look and feel, noise and more. Marquee tents can be used in any location, which is an added bonus. Here in this post, I’m going to share some very useful insights about marquee tent hire.

1. Why you should opt for a marquee tent
Different people opt for marquee tents for different reasons. Marquee tents provide a unique feel and ambience that you don’t get in hotels. If you’re having a wedding party, marquee tents can give a very romantic and intimate feeling, and in corporate events, they can be decorated in a professional manner. The flexibility to deck out a venue as per your requirement is what makes a marquee so special. It has a lot of customisation options. And most importantly, marquees are more affordable than hotels.

2. How much tent do you need?
This is one of the basic questions that comes to mind when you decide to go for a marquee tent. You can’t estimate the price if you don’t properly estimate the size you require. Most companies have a large variety of tent sizes for different needs. Fortunately, a basic advantage of using a marquee tent is it can create a space for you.

Marquee tent rental companies often carry tents of all sizes’. You can choose tents ranging from 500 square feet to 7000 square feet for a wide range of needs. The tent size can be calculated through simple math; mainly, you need to consider the following three things:

# Guest count
The number of guests is the single most important factor that helps you decide the size of your marquee tent. In general, a space of 10X10 square feet is required for 7-8 guests. So, if you have 200 guests, you’ll require 200/8=25 round tables, which is equal to 25 *100= 2500 square feet.

# Party venue
If you are arranging a bridal party, you should consider the number of people who will be sitting in the room. Usually, 600 square feet worth space is required for a 25-people bridal party.

# Buffet
You need a minimum 12’*12’ area for arranging eight buffet tables, including the space for a buffet line. However, you can take a proper estimate of the space after having discussions with your caterer. In addition, you should factor in some extra space for other requirements as well. In general, a space of 400-500 square feet will be sufficient for 200 people.

3. How to hire a reputable marquee tent company
Choosing a reputable marquee tent provider is as difficult as finding any other professional. There are always only a few quality service providers in any area. However, you need to observe certain things to find a good one. If a vendor is not answering your queries or not picking the phone, be wary of them.

If they are not providing a written quote, simply discard them. The cost should include everything, from break-down of items, delivery, and upfront payment to taxes. If they refuse to provide a free quote, just move on to other vendors.

A good vendor will always be willing to visit your site at a nominal fee. Stay away from those vendors who charge a large fee, which is also non-refundable. Furthermore, they must have a clear cancellation policy. And, most importantly, check the quality of the tent. Ensure the tents are not shabby and are ideal wedding tents.

4. What type of marquee tent you should choose
Marquees are certainly much more convenient, affordable, and versatile. They are a hassle-free solution to space constraint. However, choosing the right type of marquee is not that easy. To make the right decision, it’s important to know about them a bit.

The different types of marquees available in the market are as follows:

Framed marquee
Framed marquees are supported by an external frame without any internal supporting structure, which gives a clear view of the area and offers huge open space to your guests. Also, you can enjoy the freedom to choose the desired layout. However, the price of a framed tent is always on the higher side.

Trapeze marquees
These marquees are the best if you want to impress your guests and make a very definitive statement. They are erected with the help of tension rods, which gives them a stylish and innovative appearance.

Traditional marquees
They can be distinguished by their rope and pole construction. If you are looking for a vintage choice for your party, they can be a suitable option.

Summing up…
The choice of a particular marquee depends on your requirements and your preferences. The marquees you choose should also reflect the type of event or party you’re organising and give the right kind of vibe.

Hopefully, these points will dispel many doubts related to marquee tents if you have no prior experience about them. If you want more information on marquees for your event just get in touch with Schupepe Tents, we are the experts in marquee and tent hire.

The post 4 Important Things You Must Consider While Choosing a Marquee appeared first on Schupepe.

1. Consider your choices properly
If your requirement involves a room in a field, a marquee is what will suit you the most. Marquees are classic, solid, versatile, and opulent and can be stripped back. They work fine irrespective of whether you are looking for string lights or chandeliers. A marquee offers a large degree of flexibility as it doesn’t have too many poles in the centre.

2. Number of guests
This is a given; still, people fail to consider the number of guests that are going to be in their party. Consequently, the size of the tent they choose may prove to be inadequate in accommodating everyone comfortably, or it may be too large and it may seem that a handful of people are sitting in a large hall, which will also look awkward.

3. Climate
This is another factor, which is surprisingly overlooked by people when it comes to choosing a marquee for outdoor parties. You need to consider both the average climatic and the temporary weather condition in your area and choose the right type of fabric accordingly. Decide whether you need a cold weather marquee or one for warm conditions. Such details will help you make better arrangements.

4. Extra space
The thought of extra space should be on your mind based on the type of event you’re hosting. For example, if a party requires a lot of tables and chairs, you may need a bit of extra space. This factor needs to be considered while zeroing in on the size of a marquee.

5. Quality of the fabric
Ensure that the fabric of the tent is of high quality and durable so that it doesn’t sustain scratches too easily.

6. Make an informed choice
This is again something that people don’t seem to care much about at all and can end up having a disappointing experience because of it. Marquees come in different varieties, offering a lot of flexibility based on your theme. You can choose a traditional marquee, stretch tent, modular pods or any other variant as per your requirement. Ask yourself whether you’re looking for a traditional option or a modern one.

Conclusion
Marquees are like a blank canvas, but when you choose them for a party, it is important to think of the vibe and the overall atmosphere you want to create, and the requirements you have. Whether you’re organising a band party, private party or want to erect a unique wedding venue, marquees make for the most versatile, flexible and beautiful choice for every occasion.

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Poronui Estate near Lake Taupo is a private 16,000-acre wedding venue renowned for its surrounding wilderness and world-class, luxurious accommodations. You are able to design your dream wedding according to your budget – by choosing the whole estate or a single venue on this sprawling private property. Fly in via helicopter, sample award-winning wines from their overflowing wine cellar and indulge in fine foods made by your very own chef.

http://www.poronui.com/index.php/special-events/weddings

Nestled in 5 acres of breath-taking sub-tropical gardens near the Takou River, Magic Cottages – is just that – purely magical. Considered both a wedding and a honeymoon venue, it is rated in the top 10 luxury accommodation sites in all of New Zealand. The property not only has enough room for a Schupepe marquee, but there is also plenty of space to land a helicopter or if you need to tie up your boat, there is a private jetty with access to the Takou Bay.

http://www.takouriver.com/index.html

One of Northland’s most sought after locations, the Totara Country Lodge is an ideal venue for weddings. Surrounded by native bush and placed high above the Whangaroa Harbour, this place has everything a nature lover could possibly want. You can take day trips out to the Bay of Islands, Waipoua Forest, or Cape Reinga or stay in the historic villa, taking in the majestic beauty of the native trees sprawling across the grounds.

http://totaracountrylodge.co.nz/

Nicara Lakeside Lodge, rated 5 Star by Qualmark, is one of Lake Rotorua’s most luxurious world-class accommodations. Ideal for outdoor weddings, this lakeside homestay is right on the water’s edge and is accessible by both boats and planes (and roads, of course!) Regardless of whether you prefer an intimate or grand affair, this top-notch venue has everything you could possibly dream of and more!

http://www.nicaralodge.co.nz/

Contact Schupepe to book a wedding marquee for your special day.
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• Seed-Packet Invitations
• Lavender Lemonade: http://www.simplyrecipes.com/recipes/lavender_lemonade/
• Herb-Infused Water
• Herb centrepieces that double as favours or prizes
• Bulb Favours: place bulbs in water in votive candleholders
• Paper Lanterns with Fern Patterns
• Napkins with seed packets tucked inside
• Cucumber Roulades
• Parfait Potting Station

• Wonton Flower
• Hummingbird Cupcakes
• Edible Flower Biscuits/Cookies
• Make your own Moss Cake – You can make a fake one by stacking round boxes on top of each other and gluing sheets of moss on top of them. Or you can make an edible Moss Cake found here: http://thecakeblog.com/2015/03/diy-edible-moss-cake.html
• D.I.Y. Flower Bar – You can provide each guest with their own vase with their name on it (in lieu of place-cards). Then you can have pails of fresh flowers for everyone to fill their vases
• Play Games like Whiff the Herbs or Toss the Bouquet

There are limitless possibilities for your garden-themed bridal shower. Contact Schupepe to find out more about how our beautiful marquees can help keep your guests covered!

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13. Before you sign the contract, ensure that there are no hidden fees.
14. Book the entertainment, audio-visual, and photographer (if applicable)
15. Book the caterer (after asking for a menu tasting!) – confirm if they have their own wait staff, alcohol license, and determine if there will be a buffet or set menu.
16. Call for quotes for suppliers (i.e. furniture, glassware, linen) Please note that if you choose to hire a Schupepe marquee, we have interior hire options.
17. Hire a Master of Ceremonies and arrange guest speakers.
18. Organise Transportation.
19. Create an itinerary for the event.
20. Send out proper invitations by mail that coincide with your theme.

21. Include the following information on your invitations:

• Venue – with directions
• Date & Time
• Menu Options
• Cost (if Applicable)
• Confirm if partners are invited
• Dress Code/Theme of Party
• Event Itinerary
• Transportation (if provided)
• Parking Arrangements
• Accommodation Options
• RSVP Date
• If Gift is Required

22. Once you have chased everyone (as you will probably need to follow up with the RSVP’s) and you have a final guest list, you can create a table plan.
23. Send out the final itinerary to everyone involved – suppliers, vendors, entertainment, guest speakers, master of ceremonies.
24. Relax. Have a Great Time at Your Holiday Party!!!!!!

Contact Schupepe today for an onsite visit. We also have branded tents available for those corporate clients who would like to expand their market without stretching their budget!

The post The Ultimate Checklist on How to Plan an Epic Corporate Christmas Party [Part II] appeared first on Schupepe.

1.Will you require a committee or a party planner/ event manager?

2.Set the date as soon as possible as venues book up quickly around Christmas time, also make sure that it does not coincide with any other work-related events

3.Determine the budget as this will affect all other decisions.

4.Find out if the Christmas Party is just for employees or will spouses/significant others and clients be invited?

5.Create a guest list.

6.Send out a save the date email – this email could also serve as a way to ask for suggestions for possible themes, as well as finding out if there are any special dietary requirements.

7.Will guests be contributing to the ticket price?

8.Once you know the budget, determine the level of formality and the style/theme of your Corporate Christmas Event.

9.Allocate the following common costs into the budget:

• Venue Hire/ Marquee Hire
• Insurance/Deposit/ Bonds (if applicable)
• Invitations (including postage)
• Decorations (if outside remember furniture, etc)
• Entertainment (DJ/ Band/ Etc…)
• Food & Beverages
• Catering/ Wait & Bar Staff
• Lighting & Sound (if applicable)
• Emergency Fund for Unexpected Costs!

10. Start calling venues immediately for quotes and to confirm availability.
11. Ensure that the venue is easily accessible to guests and has accommodation nearby (if applicable)
12. You should ask the venue the following questions:

• What is available for you to use and what exactly do you need to hire?
• This includes furniture, wait staff, entertainment equipment, decorations, etc…
• Is cleaning included in the quote?
• Will they supply the alcohol and if not, do they have a proper license?
• If it is an outdoor party, is there a noise ordinance you need to be aware of?
• Is parking available and is it sufficient for your amount of guests?
• Ask to organise a site visit and take pictures so that you can visualise the area when you are planning your theme
• If you haven’t received all the RSVP’s yet, you can ask if the venue is willing to allow you to add guests at a later date

Part II to follow!

Contact Schupepe today to hire a marquee for your Corporate Christmas Party!

The post The Ultimate Checklist on How to Plan an Epic Corporate Christmas Party [Part I] appeared first on Schupepe.

Divide your backyard into two spaces!

You will need to have two distinct areas. One space should be designated for the ceremony and another for the reception where food and drinks will be served. Pay careful attention to where the sun sets during the time of your ceremony. You don’t want your guests to be blinded by the sun when you are saying “I do.” This is also important to consider when you decide where to place your marquee. To help Mother Nature along, make sure your lawns are in good shape. Make sure your flowers have been planted in time so that they are in full bloom on the day of your wedding. Schupepe will help you to decide on the best place for the marquee, preferably where the ground is level.

Make Mother Nature Work for you!

Unlike traditional venues, you have the freedom to customise your wedding décor to your particular tastes. With a backyard wedding, the sky is the limit! We are blessed with a beautiful landscape in New Zealand, so all you really have to do is make use of the natural elements around you. Make use of tree stumps, hang lights from the trees, the options are endless! There is nothing quite like a beautiful marquee twinkling with fairy lights on a summer night. The best part about our marquees is that they are completely weatherproof! There will be no need to worry about the rain, the wind, or harmful UV rays.

Backyard Basics

1. Find out about local noise ordinances and sort out any permits that may be needed.
2. Ensure that your wedding officiant is able to perform the ceremony at your home.
3. Recommend hotels for your guests so they don’t wind up crashing at your house.
4. Don’t forget about parking! Make sure there is ample space.
5. You will need one port-a-potty per every 35 guests.
6. Don’t forget about your neighbours, you may even want to invite them!
7. Consider all of the items you will need to rent like tables, chairs, linen, etc… Thankfully, Schupepe can provide you with the necessary interior hire options.
8. You will most likely need a few generators to provide power.
9. Enlist a cleaning crew to help at the end of the night.
10. Relax and have fun! It is your day.

Contact Schupepe today for your free on-site visit before our marquees are booked out for the summer.

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