Go Paperless!

There are various ways to use electronic forms of communication to invite or inform people of your event. The fewer items in print or on paper means that there will be less waste is created.

Recycle – The Easiest Way To Reduce Waste.

Buy items in bulk so that there is less packaging to dispose of. Use as many reusable items as you can from linens to serving dishes. Opt for drink items that have the least amount of glass bottles or aluminum cans. Make sure that there are enough recycle bins that are appropriately labeled to make it easier on your guests to do the right thing.

Waste Not, Want Not…

There is generally a lot of leftovers that can be given to charities after the event. Food that cannot be given away can certainly be used for composting. Even decorations can be given away to guests at the end of the event instead of being thrown away.

There Are So Many Ways To Keep It Green.

Use as much natural light as you can or use LED lights to save on electricity. Encourage car-pooling or provide mass transportation to and from your event.

And Last But Not Least…

Schupepe Tents can provide you with the option of buying your own tent to reuse or hiring a tent that we will reuse. It is a win-win either way. We have high-quality, weather-proof, environmentally-friendly tents and sustainable catering options to make your tented event as green as you want it to be.

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As the real estate agents are fond of saying: Location! Location! Location!

The venue is definitely the most expensive item on the budget when planning an event, especially if you need to include a food and beverage service. First of all, given that our tents are weatherproof, you can have your event practically anywhere outside – providing a natural ambience. We also provide “event-ready” services, so you don’t have the added headache of having to cater the event or rent essentials such as tables and chairs, etc…Basically, you can save lots of money by hiring one company to provide everything you need to entertain a crowd.

Off-the-scale sales to be made…

When your company hosts an event, it enables you to present your products and services to a larger group of people – rather than attempting to sell your products or services on a one-to-one basis. The sales process is essentially more efficient and less costly.

Captivate Your Audience.

The enclosed and intimate space that marquees have to offer will guarantee that your emcee will capture the crowd’s attention. You will be able to use the opportunity to tell your future clients about the products or services you have to offer without any outside distractions.

Escalate the Level of Trust.

Statistically speaking, most people are prone to respond in a more trusting manner in face-to-face situations. Eye contact is essential and is much more effective than cold-calling or promoting via social media.

Instantaneous Sign-Ups.

Throughout the event you can provide people the opportunity to buy your product or service or simply provide their contact information so that you may send them promotional material at a later date. Schupepe Tents offers exceptional service. We can digitally print logos or full colour images onto the canvas to maximize your brand’s exposure. We provide temporary branding solutions as well. Contact us so that we can help you expand your business without shrinking your budget.

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One of the resounding benefits of our stretch fabric tents is the speed with which they can cover almost any space, attractively and cost effectively – turning a dead zone into a viable space for business or leisure in no time.

The unique style of our stretch fabric tents will enhance the existing architecture of most buildings – creating interest with their complimentary colours and their parabolic curves. And because they are 100% waterproof and UV proof , you get complete protection from the elements – making them the ideal solution for your outdoor space.

If you’re interested in maximising your space, give us a call and we can come and do a site inspection to have a look at your possibilities. After that, our designers will simulate an architectural 3D rendering of the tent covering your space based on photographs and dimensions supplied. This will enable us to design the best solution for your space, and it gives you the opportunity to see the tent in situ.

It’s plain sailing after that. Once you have given it the “OK”, we’ll send a team to do the initial installation – and we’ll show you how it’s done. It’s dead easy, and you’ll be dismantling it and installing it yourself in no time.

We can even go a step further with our branding options. We use a number of different printing methods when it comes to branding our tents; and logos or full colour images can be digitally printed onto the canvas to provide highly effective brand exposure that will ensure your business gets noticed.

So think outside the box and maximise on your space with style – call Schupepe Tents today.

The post Maximise Your Space With Style – Semi Permanent Stretch Fabric Tents appeared first on Schupepe.

At Schupepe Tents, we’ve had over 25 years of experience in the local events industry and we know what works and what doesn’t when it comes to planning and creating summer events in New Zealand; and we’ve used all that experience to find solutions for the things that haven’t worked so well – ending up with a product and service that pretty much covers any kind of event eventuality…

From dealing with unpredictable weather, to rigging our marquees as an extension of a complicated existing structure – or rigging them in some of the country’s most unusual locations; we’ll make make sure that you get the look you want and that every tiny detail of your event is taken care of – no matter what kind of event situation you throw at us!

At Schupepe Tents, we’re a team that offer a start-to-finish service – from rigging your chosen marquee and supplying and setting up the furniture, to rigging the lighting and constructing the flooring; we’ll make sure your event is completely covered – on every level.

Our flooring options alone cover:

– Basic flooring

– Raised dance-floors

– Band platforms

– Festival M/C platforms and stages

– Red carpeting

And if you need branding, we can do that too – both externally and within the tent, where logos and full colour images can be digitally printed onto decals or directly onto the canvas for effective brand exposure. And no matter what kind of budget you have to work with, we’ll make sure that we deliver a solution that will build your brand identity, maximise your brand exposure, and leave a long lasting impression.

So step into 2025 with style, and call Schupepe Tents when you need to plan and organise a public event, wedding or private party this year. And don’t hold back your imagination when it comes to deciding on your location – our riggers love a good challenge!

The post Entertain In Style This Year With Schupepe Tents appeared first on Schupepe.

“A well-set table isn’t just furniture—it’s the foundation of your event’s atmosphere.”

Whether you’re planning a wedding, corporate function, or private gathering, the choice of tables impacts not just aesthetics but also practicality and budget. Timber trestle tables bring warmth and elegance. Standard trestles maximize space and efficiency. Round tables foster conversation and connection. But which is best for your event?

This guide breaks down the pros, costs, and ideal uses for each type—so you can make a confident choice that balances beauty and function.

Timber Trestle Tables: A Timeless Trend

Solid timber trestle tables have become a global favourite for weddings and events in recent years. While New Zealand was initially slow to adopt this trend, boutique hire suppliers now offer these stunning tables for rent.

Timber tables are not only visually appealing but also highly practical. Unlike standard tables that require linen—which can be costly and susceptible to spills—timber tables maintain their charm without additional coverings. Although they come at a higher rental price than traditional trestles with linen, their aesthetic appeal complements vintage-themed weddings and events, often reducing the need for elaborate floral centrepieces and decor, balancing out the overall cost.

Industry Standard Sizes:

• 2.2m x 900mm (Seats 8–10 guests) – Average hire cost: $50 + GST (delivery charges may apply)

Trestle Tables: The Practical Choice

Trestle tables are a staple in event planning due to their durability, ease of transport, and convenient folding design. Modern trestles have locking mechanisms to prevent accidental collapses, making them a reliable choice for any gathering.

The hire industry typically offers two standard sizes, with linen options to match. While linen colours vary, white linen tends to cost more due to additional cleaning requirements. Compared to round tables, trestles save space and can be arranged in long banquet-style setups, ideal for large gatherings. Some hire companies also provide leg extensions to convert trestle tables into bar-leaners, further enhancing their versatility.

Industry Standard Sizes:

• 1.8m x 750mm (Seats 6–8 guests) – Average hire cost: $12.50 per day
• 2.4m x 750mm (Seats 8–10 guests) – Average hire cost: $12.50 per day

Linen Options:

• 1.8m x 750mm tablecloth – Average hire cost: $15–20 (depending on colour)
• 2.4m x 750mm tablecloth – Average hire cost: $15–20 (depending on colour)

Round Tables: A Classic Touch

Round tables offer a traditional feel to weddings and events, promoting a social atmosphere where all guests can easily see and interact with each other. While they take up more space and can be challenging to transport, they now come with fold-out locking legs for added stability.

The circular layout has a historical charm, reminiscent of the legendary Round Table of King Arthur—everyone is included. If your event leans toward a classic and inclusive ambiance, round tables are a great choice.

Industry Standard Sizes:

• 1.5m diameter – Average hire cost: $18 per day
• 1.8m diameter – Average hire cost: $23 per day

Linen Options:

• 1.5m diameter – Average hire cost: $15–25 (depending on colour/fabric)
• 1.8m diameter – Average hire cost: $18–25 (depending on colour/fabric)

Choosing the Right Table for Your Event

When selecting tables for your wedding or event, consider the venue space, guest count, and desired aesthetic. Timber trestle tables bring a rustic, elegant charm, while traditional trestles offer unmatched practicality. Round tables, on the other hand, create a warm, communal atmosphere perfect for formal gatherings.

Whatever your choice, the right tables will enhance both the functionality and beauty of your event setup, ensuring a memorable experience for you and your guests.

The post The Ultimate Guide to Trestle and Round Tables for Weddings & Events appeared first on Schupepe.

Here are a few tips to get you started.

Location

The bonus of having a marquee wedding is that you can virtually pick the location of your dreams for your big day and avoid costly venue-hirage. Whether at your own home (or someone else’s), on a beach, at a regional park, or atop a building, your location options are endless. You do however need to consider what key suppliers you have available to you if your chosen site is outside of main centres. Transportation costs can be hefty if you have a number of different suppliers, so try to book as many services as you can with a single reputable vendor.

Caterers

There are a number of excellent caterers out there so make sure you ask around and get at least 3 recommendations before you book anyone. Don’t just book a caterer based on their website. Great food is a very important part of a great celebration, and you want to be able to trust everyone is going to enjoy it, including yourself. Established caterers are happy to set up ‘sampling sessions’ so you can try their wares. Of course, do keep in mind any guests that may have certain dietary restrictions. If you have chosen a location such as a park, paddock, hill-top or similar, do remember your caterers will need to bring all heating and cooking equipment to site – this is no mean feat when you are talking numerous ovens and gas bottles. Consider also that they will need a reliable power source and cover for their catering area. There’s nothing worse than tepid food on your wedding day. Most good caterers are able to supply all glassware, crockery, linen and cutlery too. Compare their rates with a local supplier to make sure you get the best possible deal.

Power

Don’t rely on a near-by house or venue to supply your power source for your caterers, lighting, and sound. Hiring a generator will eliminate any potential fuse-blows (imagine the lights and sound going out mid first-dance!). Generators are reasonably priced and worth the extra expense. Depending on where your location is, you are looking at around $300 for a basic generator, plus transportation. They really are worth their weight in gold and will save you any unnecessary stress.

Floor Plan And Run-Sheet

Always draw up a floor-plan (or have a supplier create one for you). It doesn’t have to be a perfect drawing – just a simple sketch of where you want your bridal table, guest’s tables, dance-floor, and the likes. Having one floor-plan makes everything so much easier for suppliers, and eliminates any confusion about placement of furniture, lights, heating, and so on. With one simple floor-plan, suppliers can work together to put everything in place as you want it, on your behalf. A floor-plan will save you time and money in the long run. To have everything run smoothly on your big day, also write up a ‘run-sheet’. List exactly what times you want everything on your big day to take place, from when you arrive at your wedding location to when you leave it. Give copies of your run-sheet to all of your suppliers, particularly your caterer/s, so they can all have a timing plan to work toward on the day.

Ambience – Lighting, Decor, And Sound

Simple, quality lighting makes the world of difference under a marquee and is not to be underestimated. At Schupepe, we believe ‘less is more’ because the interiors of our tents are as striking as the exterior which means you don’t need to worry about installing costly decor or props. With a few up-lights and a trim of fairy-lights, you really don’t need anything more to set a stunning romantic vibe.

Get creative with your table centre-pieces. Your guests will love to see your own personal touches so dust off some old photos and trinkets and mix them in with candles and flowers. And don’t forget to grab a nicely bound blank book for guests to write in as they arrive at your reception – while you will have all of your closest friends and family around you on this big day, you won’t necessarily get to talk to them all, so give them the opportunity to leave you a special note that you can treasure and reflect on in future.

Sound is very important too. Guests want to hear your speeches, so invest in a simple hired sound system with either lapel or standard microphones. Test your sound-levels before your big day (or have a sound technician set the levels for you on the day). Always bring a back-up iPod or CDs ‘just in case’. Make sure your music is set at levels that aren’t ear-splitting so all guests young and old can enjoy it. A basic sound system shouldn’t cost more than $400 to hire, and you will only need a sound technician for a few hours – a ‘sound’ investment!

Allocate Someone To Manage Your Big Day For You!

Everyone wants their wedding day to run smoothly but we don’t all have funds for a wedding planner or event manager. Once you have picked your caterers and suppliers and have a basic plan together, pick someone you trust to be your ‘big day manager’ – even if it costs you a couple of hundred dollars. Don’t expect this of your maid-of-honour or groomsman, close family or friends as they will want (and deserve) to celebrate your big day with you. Ask around for recommendations for a hospitality professional that will work on your behalf to ensure everything runs smoothly on the day. You should be able to get a professional in for an entire day for around $300. Good hospitality professionals know how an event should run and can operate as the ‘go-to’ person for all other suppliers should a problem arise. The key focus here is to ensure everybody has a fantastic day and is fed, watered, and entertained. You want beautiful pictures of happy content guests, right? While you will have a catering manager on site, they may not be familiar with your sound system or lighting, and you need them to focus on your food, not manage the entire affair. Sit down with your ‘big day manager’ a few days before your wedding day and finalise your run-sheet and floor-plan with them. Have them call your suppliers and introduce themselves so on the day everyone knows ‘who’s in charge’. This person will know when it’s time to light candles, turn on lights, turn music up or down, serve your mains, call taxis for guests, change a table-cloth if someone spills a drink, clear empty glassware and bottles, clean ashtrays, and all those other things that you shouldn’t have to worry about on your big day.

You need to allow yourself to ‘let go’ of controlling the day and really enjoy yourself. This will be one of the most important days of your life so let the professionals do what they do best!

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Islands (such as Waiheke) are idyllic settings but transportation for both suppliers and guests can be an issue, along with travel time restrictions. Try to find a location near the main centres to avoid these additional costs. Look for a site where property owners are experienced in event planning and can help you pull everything together. Jonkers Farm is a great example of a stellar location with owners that have enormous experience in wedding and event management.

Location Selection

Choose a farm or private open site that aligns with your vision for the wedding. Consider factors like accessibility, views, available space, and local regulations.

Permits and Regulations

Depending on your location, you may need to obtain permits for hosting events, particularly if it involves temporary structures like marquees. Check with local authorities and the property owner about any necessary permits and regulations.

Marquee Rental

Rent a suitable marquee that can accommodate your guest list comfortably. Marquees come in various sizes and styles, from traditional to modern, and you can choose one that matches your wedding theme.

Site Preparation

Farms and open sites might require some preparation, such as leveling the ground, ensuring proper drainage, and addressing any potential weather challenges.

Weather Contingency

Since outdoor weddings are susceptible to weather changes, it’s essential to have a solid backup plan in case of rain or adverse weather conditions. You might consider renting additional tents or having an indoor space available.

Amenities and Facilities

Depending on the chosen location, you might need to provide facilities such as restrooms, catering areas, and power sources. Some farms might already have these amenities, while others might require additional arrangements.

Catering and Bar

Coordinate with a catering service experienced in outdoor events. Ensure they have the necessary equipment to prepare and serve food in a remote location. The same goes for the bar setup.

Decor and Theme

The natural surroundings of farms and open sites can serve as a beautiful backdrop for various wedding themes. Incorporate decor that complements the setting, whether it’s elegant, rustic, vintage, or bohemian.

Transportation

Consider transportation logistics for your guests, especially if the chosen location is a bit remote. Provide clear directions and perhaps even arrange shuttles if needed.

Lighting and Ambiance

As the day turns into night, proper lighting becomes crucial. String lights, lanterns, and other creative lighting solutions can enhance the atmosphere and create a magical setting.

Entertainment

Plan entertainment that suits the outdoor setting, whether it’s live music, lawn games, or other outdoor activities that your guests can enjoy.

Photography Opportunities

Farms and open sites often offer stunning natural scenery, providing plenty of photo opportunities. Work with your photographer to identify the best spots for capturing memorable moments.

Environmental Considerations

Be mindful of the environment and the property you’re using. Clean up thoroughly after the event and follow any waste disposal guidelines provided by the property owner.

Communication

Keep your guests informed about the outdoor setting so they can dress appropriately and be prepared for the conditions.

Jonkers is situated a breath away from Bethells Beach and has spectacular panoramic views of both the east and west coasts. For ninety years, five generations of the Jonkers family have farmed the land at ‘Puketotora’ (the original Maori name for the land on which Jonkers Farm now stands) and run it as a working farm. This spectacular 540 acre property is also a global destination for film and special events. The property boasts streams, waterfalls, native bush and even an air-strip – and owners Greg and Jo are well rehearsed in pulling together amazing events here. Be sure to book with them well in advance as they are an operating farm as well as a much-in-demand film location. Click here if you would like more information about Jonkers Farm. www.jonkersfarm.co.nz – phone 09 – 8108189

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The Evolution of Marquee Tent Lighting: From Incandescent to LED Parcans

In the past, traditional incandescent bulbs were the go-to option for tent lighting. While they provided a warm glow, they had significant drawbacks, including high energy consumption, limited color options, and a relatively short lifespan. As the world shifted towards more sustainable and eco-friendly practices, event organizers sought lighting solutions that were both aesthetically pleasing and energy-efficient. This is where LED parcans entered the scene and transformed the landscape of tent lighting.

The Advantages of LED Parcans

1. Energy Efficiency: LED parcans are remarkably energy-efficient compared to their incandescent counterparts. They use a fraction of the energy while producing the same or even greater brightness. This not only reduces energy costs for event organizers but also contributes to a greener environment by reducing overall energy consumption.
2. Longevity: LED parcans have an impressively long lifespan, often lasting tens of thousands of hours. Their durability ensures event organizers won’t have to frequently replace bulbs, saving time and money in the long run.
3. Low Heat Emission: Unlike traditional incandescent bulbs, LED parcans emit very little heat. This makes them safer to use, especially in enclosed tent spaces, as they minimize the risk of accidental burns or fires.
4. Customizable Colors: LED parcans come with the ability to produce a wide spectrum of colors. This feature allows event organizers to match the lighting with the event’s theme, creating captivating and immersive experiences for attendees.
5. Compact and Lightweight: LED parcans are designed to be compact and lightweight, making them easy to install and transport. Their portability makes them a convenient choice for events held in various locations.
6. Dimmable and Flicker-Free: LED parcans can be easily dimmed, allowing organizers to adjust the intensity of the light according to different stages of the event or the mood they wish to create. Additionally, they are flicker-free, providing a comfortable and seamless experience for attendees.

Enhancing Event Ambiance with LED Parcans

One of the significant advantages of LED parcans is their ability to elevate the ambiance of an event to new heights. With the ability to control colors, organizers can transform the tent into a vibrant and dynamic space. For example, soft and warm hues can create a cozy and intimate atmosphere for a wedding reception, while bold and vibrant colors can energize a music festival crowd. LED parcans can also be programmed to synchronize with music or special effects, further enhancing the overall sensory experience for attendees.

Environmental Benefits of LED Parcans

Aside from their practical advantages, LED parcans align with the growing global consciousness towards sustainability. As events strive to adopt eco-friendly practices, choosing LED parcans contributes significantly to reducing carbon footprints. Their lower energy consumption and longer lifespan play a role in reducing waste and the demand for manufacturing new lighting fixtures.

In Conclusion

As technology continues to advance, LED parcans have emerged as the go-to solution for tent lighting in outdoor events. Their remarkable energy efficiency, customizable colors, and environmental benefits make them a clear winner over traditional incandescent bulbs. From creating the perfect ambiance to reducing environmental impact, LED parcans offer brilliance, both literally and figuratively, in the world of event lighting. So, the next time you attend an outdoor event under a beautifully illuminated tent, you might just find yourself appreciating the wonders of LED parcans that make it all possible.

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Permits and Permissions

Before you start planning, check with the local authorities or park management to see if you need any permits or permissions to host a wedding in the chosen park or public area. There may be certain regulations, restrictions, or fees you need to adhere to. If you want to hold your wedding in a public space in Auckland, you will need to apply to the council for an ‘Event Permit’. 

You may also need to apply for other permits, depending on the size and type of event you are holding. For a marquee larger than 100-square metres, you must apply for a ‘Temporary Building Structure’ permit. The process may feel consuming as there is a lot of paperwork and time required, not to mention cost (around $500): but Auckland Council do maintain our beautiful parks and public spaces to a high standard and these processes and costs are in place to protect these areas.

Venue Selection

Choose a park or public space that aligns with your wedding theme and vision. Consider factors like the scenery, accessibility for guests, parking options, and amenities available.

Marquee Rental: Look for reputable marquee rental companies that have experience in setting up structures in outdoor locations. Consider the size of the marquee based on the number of guests and the available space in the park.

Weather Contingency Plan

As outdoor weddings are subject to weather conditions, it’s essential to have a solid contingency plan in case of rain or adverse weather. This might involve arranging for an alternative indoor venue or providing sheltered areas.

Decor and Lighting

Work with your wedding planner or decorator to create a magical ambiance inside the marquee. Utilize natural elements like flowers, foliage, and fairy lights to enhance the park’s beauty.

Guest Comfort

Since outdoor weddings might lack some amenities available in traditional venues, consider renting portable restrooms, providing fans or heaters depending on the weather, and having a comfortable seating arrangement for elderly guests.

Catering Considerations

Check if there are any restrictions on catering in the park or public area. Hire a professional catering service that can handle outdoor events and ensure proper food safety.

Logistics and Accessibility

Plan for the logistics of transporting guests, vendors, and equipment to the park. If the park has limited access points, work with your vendors to ensure a smooth setup and breakdown process.

Noise Restrictions

Public spaces often have noise restrictions, so be mindful of this during the wedding planning process. Inform your DJ or band about any volume limitations to avoid any disruptions.

Clean-up and Respect

Show respect for the park or public area by making sure all trash and waste are properly disposed of after the event. Consider hiring a cleanup crew to manage this task efficiently.

Guest Communication

Clearly communicate the outdoor nature of the wedding to your guests on your invitations or wedding website. Provide them with essential details such as appropriate footwear suggestions and weather-related considerations.

Marquee Weddings in Parks and Public Places with Schupepe

Marquee weddings in parks and public places can be unforgettable and enchanting. With proper planning, consideration of local regulations, and attention to detail, you can create a memorable and magical celebration amidst the beauty of nature.

We have such a vast selection of stunning public parks that are landscaped and manicured beautifully and are idyllic wedding settings, so don’t feel daunted by the prospect of going down the permit-application path – the result once you have your permit will be a perfect wedding setting, and beautiful memorable pictures for all. Keeping your tent size under 100-square metres means you eliminate the need for a permit, but you will still need to consider liquor bans, sound levels, toilet accessibility, car-parking, power access and more.

A 100-square metre marquee will hold around 60 to 90 guests standing or ‘milling’ cocktail-style. This sized tent is perfect for seated ceremonies (but wont allow for tables or other larger furniture.) For a seated reception for 120 guests, you would require between 200 and 240 square metres of ‘tent space’ – of course in this instance you would need a ‘Temporary Building Structure’ permit.

For more information on permits contact Auckland Council on 09-3010101 or click here and contact us directly – we’re happy to help with the process.

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Imagine a venue of your wildest dreams – and then let us use your imagination as our guide to make those dreams come true… because with our Freeform™ tents and marquees, absolutely anything is possible.

The unique 2-way stretch flexibility of the Freeform™ material used in our tents and marquees gives us the freedom to create your dream venue – anywhere, on any surface and in a variety of shapes – from cliff-tops to sandy beaches to the familiar comfort of your own back garden; up stairs, down stairs, on a grassy slope – or even on a roof top!

These remarkable tents and marquees, which can be erected free standing or as an extension of an existing building, were created bedouin-style, which makes for quick and efficient set-up, and gives them beautiful parabolic curves and a unique appearance.

You really are only limited by your own imagination – so let your imagination run wild, because our world class riggers just love it when they can get creative – have a look at some their work!

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